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Columbia College Chicago
Extending Building Hours
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Extending Building Hours

The procedure to request an extension to the building hours is as follows:

Complete and submit the extended building hours online form at least 3 weeks prior to your requested date for consideration.

Once the request has been entered, an approval e-mail will be sent to the appropriate department head.  They will have to approve this request for it to be processed by clicking on a link in the e-mail sent to them and hitting the approval option.
Any department that enters a request after the 3 week mark into the Feith system, including after having been approved by the budget approver, will be charged either double the standard fee of $137/hour or a standard customary fine depending on the cost of the IDRF for the event and consistency of late entries if the request is approved.  This will be determined and agreed upon with the requestor before the request is approved.

PLEASE NOTE: Your request will not be approved until the appropriate department head has approved the request.  We will need a 3 week lead time from when we receive the approval from the department head.

Once approved, your request will be sent to Security to be scheduled.

After your even has taken place, an IDRF form will be e-mailed to the same department head who as approved the request to confirm the price before being sent to Accounting for processing.

The current cost to extend building hours is $137/hour.  Opening a building that has been scheduled as closed will incur an additional two hour charge for the Security Officers to perform opening and closing building rounds.

Extra Security:

 

The procedure to request extra security is the same as requesting extended building hours (above) with minor changes:

-Complete and submit the extra security online form at least 3 weeks prior to your requested date for consideration.

-Once approved, your request will be sent to Security to be scheduled.  Security will determine the number of guards you will need.  You will be required to pay for all extra security guards.

 The current cost for extra security is $33/hour/guard. 

 

 

 

All accounts will be charged on the 7038 line item.  The funding will then be divided between security, utilities and housecleaning. 

All cancellations must be made with at least a 72 hour notice.

 

 

 

Contact Sarah McGing with questions to these procedures at smcging@colum.edu or (312) 369-7206.