Deferments, Verifications and Grades
Deferments, Verifications and Grades
Grades
Loan deferments, verifications of attendance and address, verification of good standing and verification of degree received are done by the Records Office. Any questions regarding these matters should be referred to the verification officer. Students should bring or mail in any documents that need to be completed for deferments or verifications. The processing time is 3 - 5 business days.
The National Student Clearinghouse is now our authorized agent for providing enrollment and degree verifications to employers, screening firms, credit card and other companies. Please visit their website at http://www.studentclearinghouse.org/ or call at (703) 742-4200.
Self-service Enrollment and Degree Verifications - students with OASIS access can obtain enrollment and degree verifications on the OASIS website. In addition, notifications that the Clearinghouse has provided to lenders and guarantors can be viewed. Log in to the OASIS homepage, select the Students tab, select Enrollment and Degree Verifications in the menu bar on the left side of the page, and click the link to the Clearinghouse.
If you do not have OASIS access and want to request verification of attendance, please fill out the Request for Verification Form and submit it to the Records office. This form can be faxed to 312-369-8468. Processing time is 3-5 business days.
Columbia College uses the following key to document student enrollment status:
UNDERGRADUATE
Full-time status 12 credit hours or more
Half-time status 6 to 11 credit hours
Part-time status 1 to 5 credit hours
GRADUATE
Full-time status 9 credit hours or more
Half-time status 6 to 8 credit hours
Part-time status 1 to 5 credit hours
Degrees can be verified after they are posted to a student's transcript.
Disclosure Refusal
If you do not want any information released regarding your enrollment status or educational history, you may fill out a Disclosure Refusal Form in the Records Office. Disclosure Refusal is available only for currently enrolled students and must be renewed every semester.
Grades
Grades are available on-line in the OASIS system. If an instructor has not submitted his grades, a grade of "NG" (no grade) will appear. Students who receive a grade of "NG" should contact that instructor. The Records Office does not give grades out over the phone. The course work for incomplete ("I") grades must be completed prior to the end of the following term to avoid conversion to a failing grade ("F"). Incompletes received for the spring semester must be completed by the end of the summer term.