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Columbia College Chicago
Web Policy
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Web Policy


I. Columbia College Chicago World Wide Web Policy

  1. This policy applies to all users of web resources and facilities at the college and its related performing units and entities.
  2. All users of web facilities at Columbia College Chicago consent to all of the provisions of this policy and agree to comply with all of its terms and conditions and with all applicable local, state, and federal laws and regulations.
  3. Any user whose actions violate this policy, or any other college policy or regulation, may be subject to limitations or elimination of web privileges, as well as other disciplinary actions.
  4. The college reserves the right to remove from its servers those websites or pages that do not comply with the Information Technology Network and Computer Use Policy or with the Columbia College Chicago Web Standards Guide.

II. Web Implementation Group

  1. The Web Implementation Group (WIG) is responsible for the implementation and administration of the Columbia College Chicago World Wide Web Policy.
  2. The WIG is responsible for developing style, standards and review procedures for official college web pages.
  3. Members of the WIG, appointed by the college president, include the college's director of web services, chief information officer, the AVP for marketing & communication, and the director of creative & printing services. Other members may be appointed at the discretion of the president.

III. General Policies

  1. Administrative, academic and presenting units are responsible for developing their own sites using the graphics, style guidelines or templates supplied by the college.
  2. The college's website and its components, including design, images, written content, and all other content, are copyrighted by Columbia College Chicago and may not be copied, modified, used on other sites or re-purposed without express, written permission from the college.
  3. Site developers must follow the procedures published in the Columbia College Web Design Standards Guide.
  4. Websites developed by any college administrative or academic unit that do not use provided templates must be approved by the webmaster.
  5. It is the responsibility of the designated web administrators in academic and administrative units to ensure that all information in their electronic (web) publications is accurate, current and adheres to college policies.
  6. Site developers must be directly associated with Columbia College. Server access is specifically restricted to certain individuals within each department. It is strongly recommended that official web site development be conducted by experienced web professionals, either on or off campus.
  7. Before beginning any work on a new site, please contact the college webmaster.
  8. The Center for Instructional Technologies provides basic development assistance, and the Webmaster Team is available to help plan website development, but at this point there is no advanced development assistance.
  9. Department or units intending to engage contractors for web services should complete an 'External Vendor Web Development Request' and submit the form to the college webmaster before engaging a professional web vendor. The college webmaster will provide copies of all college web policy documents, as well as the Columbia College Web Standards Guide, to vendors.
  10. Site developers will be required to bring existing or newly developed sites into compliance with the official Columbia website template standards and guidelines.
  11. Those working on a Columbia College web site must have approval prior to launching new sites. (See 'Web Standards/Procedures guide' for approval procedures.)

IV. Official and Unofficial College Web Pages

  1. A Columbia College web page is considered a college publication when it is published by (and representative of) the college itself, or a school, department, presenting unit, or any other official administrative unit of the college.
  2. Sites created by affiliated entities (i.e., student organizations, Community Media Workshop, Latino Film Festival) -- are not permitted to use the Columbia College templates or the official "look and feel" of the Columbia College website. A disclaimer on their sites should define their affiliation with the college.
  3. Questions about setting up a site should be directed to the college director of digital and online strategy.

V. Information Content and Accessibility Policies

  1. Policies and regulations that apply to the content of college publications and communications apply to the contents of web pages published using Columbia's web servers.
  2. All information on Columbia College pages must comply with all laws including but not limited to those governing copyrights, intellectual property, libel and privacy; not violate any policy, rule or regulation of the college; and not be used for commercial activities unrelated to the college.
  3. College websites must be as accessible as possible for visitors who have some form of disability - such conditions as blindness, colorblindness, or conditions affecting motor coordination. The World Wide Web Consortium (W3C) has developed guidelines for developing websites that accommodate these disabilities.
  4. Except for approved college-related items, sale of goods and services is prohibited on any Columbia College site. Non-college advertising, merchandising, and commercial activities are prohibited in the colum.edu domain.

VI. URL Policy

  1. The URL of the Columbia College web site and its constituent web sites is www.colum.edu. Columbia College's website and its official sites exist in the ".edu" domain, which is established exclusively for educational institutions.
  2. Sub-domains or sites within the .com domain MAY NOT be hosted on Columbia College servers and MAY NOT represent official Columbia College entities.

VII. Guidelines for Determining Acceptable Use of Web Resources

  1. General guidelines for determining acceptable use of web resources include:
    1. Use for exchange of data or information, to maintain currency, or debate issues.
    2. Use for discipline-related, professional, association, or advisory activities related to the user's research and instructional activities.
    3. Use in applying for or administering grants or contracts for research or instruction.
    4. Use for general administrative activities and communication in support of research and instruction.
    5. Use originating from a network of another authorized organization of an affiliated network that meets the acceptable use guidelines of that organization.
    6. Use that is incidental to otherwise acceptable uses, except those which are illegal or specifically unacceptable
  2. General guidelines for determining unacceptable use include:
    1. Development of web sites or pages that violate the guidelines outlined in this document.
    2. Web sites or pages that create traffic patterns inconsistent with the effective and shared use of the college network.
    3. Malicious use of any kind. Malicious use includes, but is not limited to, harassment of other users, attempts to develop or introduce virus programs to systems, attempts to cause system outages, or attempts to discover passwords. All uses must be consistent with the Information Technology Network and Computer Use Policy. College resources must not be used in any way that violates applicable laws, regulations, or college policies. Use of college resources or affiliated networks that precludes or hampers the use of those resources by others is not acceptable.
    4. Unsolicited advertising.
    5. Use of college web resources for profit-making activities, except for those approved by the college.
    6. Use of college web resources for recreational games.