External Vendor Site Development Request

This form is to be completed by any department or program (aka the client) that plans to work with an external company or web services provider (aka the vendor) in developing its official Columbia College Chicago web site in accordance with CCC web standards and policies. A list of approved vendors is available from the Webmaster. These vendors will develop a project proposal/bid based on the information you provide on this form. Please complete as much of the form as possible, as this form will outline the project's scope and provide a basis for bidding. You are encouraged to return the completed form to the Webmaster for review before sending this form to prospective vendors. The Webmaster can also assist you in evaluating competitive bids after you receive them.

Department or program:
(Fill out complete contact information at the end of the form)

Does this department/program have an existing web site that will be replaced by a new web site?

no / yes

URL of existing site:

Will this new site be developed in conjunction with other, related sites (i.e. as an individual department within a College, etc.)?

Information about proposed new web site

Expected site scope (total web pages):

1-10 (very small site)

11-25

26-50 more than 50

Technologies that will be components of this site:

HTML / Javascripting (basic/standard web site)

Flash (Provide a brief description of your plans for Flash animations):

Additional multimedia (i.e. audio, video, etc.; Provide a brief description):

Contact / request forms (number of forms )

Database integration (Provide a brief description of your needs for database integration):

Application development / programming / additional features (Provide a brief description):

Not sure

Site planning / information architecture (IA):

We (the client/department) will provide site planning / IA

We (the client) will develop site planning / IA in consultation with the vendor

We (the client) will need the vendor to develop the site planning / IA as part of the overall project

Design structure for the site:

Using templates

Using templates with minimal modifications

Based on templates with significant modifications*

Custom design based on web concepts/colors (special circumstances)*

(*requires formal consent and design/usability/integration approval by the Webmaster and Web Implementation Group (i.e. Creative and Print Services))

Site content:

We (the client/department) will provide all written content on disk or by e-mail

We (the client) will need limited writing / content development from the vendor (i.e. a few paragraphs or a small number of web pages)

We (the client) will need extensive writing / content development by the vendor (i.e. most of the site's written content)

Graphics:

This site will require:

Very few custom graphics; just the template standards

At least one custom graphic component on each page, but the site will not be graphics-intensive

A lot of custom graphics and images (several on each page; the site will be graphics-intensive)

Graphics Source:

The graphics for this site will originate as follows:

All graphics will be provided as digital, web-ready files by the client (the department)

All graphics will be provided in digital formby the client (the department), but the vendor must optimize graphics for web use

All graphics will be provided as prints, negatives, transparencies or slidesby the client (the department); the vendor must digitize and optimize graphics for web use

Most graphics will be provided (web-ready) by the client; a limited number of graphics must be developed by the vendor (understanding that we [the client] will be responsible, after written pre-approval, for any required photography/licensing fees)

Most or all graphics must be developed by the vendor (understanding that we [the client] will be responsible, after written pre-approval, for any required photography/licensing fees)

Timeline for the project (after requisite materials are provided to the vendor):

Specific (completed site needed by __/__/____)

Need within weeks.

Flexible, preferred within weeks or months.

Post-production information / maintenance (after the site is completed):

We (the client/department) will maintain and update our site after it is completed and approved

We will need the vendor to provide minor periodic site maintenance (~1-2x/month, text/content and minor imaging changes); please provide monthly pricing

This site will require significant ongoing maintenance by the vendor (Describe):

Estimated project budget, if known:

(Project budget can be a determining factor in some of the above categories / available options)

less than $1,000

$1,000 - $3,000

$3,000 - $5,000

$5,000 - $7,500

$7,500 - $10,000

more than $10,000

some budgetary discretion based on the project's needs

Other relevant information regarding this project:

Contact information for proposal submission

Proposal for this project and any questions should be directed to:

Name of project manager:

Department:

Building / street address:

Campus ext:

E-mail:

Please send a copy of the proposal to the Webmaster.

We would like to receive a proposal based on this RFP by (date): / /

Please Note: departments/programs must have a P.O. on file with the Purchasing Department before authorizing paid work on web projects.

If you have any questions about this form or about web development at Columbia College Chicago, please contact the Webmaster by web form or by phone at extension 7860.