Managing Your Award

After you receive a grant, you must abide by the requirements outlined in the award letter, agreement or contract. These may include:

1. Reporting requirements and deadlines
2. Acknowledgement requirements
3. Budget requirements
4. Notification requirements if the project, personnel or budget change
5. Foundation grant officer to contact with further questions

Step 1: Send award letter, grant agreement and/or contract to:

1. Director of Foundation and Government Grants, Office of Institutional Advancement
2. Manager of Foundation and Government Grants, Office of Institutional Advancement

Step 2: Send check and project account number to:

1. Advancement Services Manager, Office of Institutional Advancement
2. Associate Controller, Restricted Funds, Office of Accounting

Step 3: Set up your project account.

If the grant is in support of a new project, set up an account number on IRIS:

1. Go to IRIS website.
2. On the left, under Departments, click “Controller.”
3. On the left, under Departments, click “Accounting.”
4. On the left, under General Ledger, click “General Ledger Code Requests.”
5. Fill out the form. Attach the grant award letter and/or grant agreement. Click on “Submit.”
6. The Accounting Department will be notified of your project and contact you with the account number, further instructions and budget issues.

Step 4: Submit report to funder by the deadline. Funders often require mid-year and/or final reports.

Step 5: Submit PDF of report to the Grants Office. Please make PDFs of all reports and email them to the Manager of Foundation and Government Grants, Office of Institutional Advancement.