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SUPERVISORS:
The head of your department must authorize you to hire and submit time for student employees on the Authorized Hire and Timesheet Signature Form. Please read the Student Employment Polices and Procedures on IRIS, the college administrative website.
Job Descriptions
- Post a job opening by completing a Job Description Submission Form on IRIS.
- Job openings are posted on ColumbiaWorks so students can apply online for the position.
Job Applications
- You cannot hire a student who does complete an online application. Students go to ColumbiaWorks to apply for all on-campus jobs.
- Check your emails for applications from students who applied for your job.
- Contact students you want to interview when you receive the applications.
Work Authorizations
- Complete a Work Authorization on IRIS when you are ready to hire a student.
- Know the account you will be hiring the student in. Funds must be in your department’s budget for the accounts you hire (except for Federal Work-Study).
- New hires must submit required identification documents to Student Employment and complete the I-9 Form, W-4 tax forms, and other payroll documents.
- You and the student will receive a message if the student must visit Student Employment to complete the hiring process.
- Do not allow students to work before completing all of the above steps
- You will be notified when the student has been “hired” in payroll.
Student Confidentiality Agreement
- All Columbia College Chicago student employees are required to sign the Student Confidentiality Agreement.
Job Performance Evaluations
- Complete a Job Performance Evaluation Form at the end of the spring semester or the end of the student’s employment, whichever comes first.
- Complete a work authorization to rehire a student for the summer.
Termination Form
- Complete a Termination Form when a student no longer works for you.
- You must document the student received a verbal and written warning prior to submitting a form for an involuntary termination.
- No documentation is required if the termination is voluntary.
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EMPLOYERS:
We have several ways for you to scout talent and post jobs at Columbia.
Our online job board, ColumbiaWorks, is used to post part-time, freelance and fulltime jobs and internships.
Internships are coordinated by each department. Contact information is here.
We host two job fairs each year emphasizing part-time and full-time jobs. Each January we host a special career event for non-profits.
Every May we host a series of networking events for our graduating seniors called "Industry Night" that bring several hundred creative industry professsionals on campus. Find out more.
To review profiles and work samples of students and alums go to Talent Pool and search by media, style or name.
Links
ColumbiaWorks
Internship Contacts
Job Fair
Non-Profit Career Fair
Industry Night
Talent Pool
Portfolio Center
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Supervisors and Employers
