Records held by faculty or staff that are created or received in the conduct of committee work in program, department, or administration are considered college records and should be transferred to the College Archives.

Types of Material Collected by College Archives:
(Collected in physical or digital formats when materials are no longer in use)

  • Abstracts
  • Administrative papers/ Correspondence
  • Agendas
  • Announcements
  • Annual reports
  • Architectural drawings
  • Audio Recordings (all formats)
  • Awards, departmental
  • Awards, juried (student/faculty/staff)
  • Audiovisual materials (digital/CDs/DVDs/VHS)
  • Biographical files/Resumes of faculty and staff
  • Bylaws/policies
  • Calendars
  • Catalogs
  • Capstone projects
  • Certificates (award or honorary)
  • Clippings
  • Computer Disks
  • Committee files
  • Correspondence/Memorandums
  • Directories
  • Evaluations of programs
  • Event (programs/ephemera/images/video)
  • Film (8mm, 16mm, 35mm)
  • Flyers
  • Histories
  • Indexes
  • Inventories
  • Maps (campus maps, related to research)
  • Manuals (procedure, policy, employee, staff, student, etc)
  • Minutes
  • Newsletters
  • Notebooks
  • Photographs/Negatives
  • Photo Albums/Scrapbooks
  • Planning (strategic)
  • Posters
  • Proceedings, College related or held here
  • Publications (College produced)
  • Reports (annual)
  • Speeches
  • Subject files
  • Theses

Types of material generally not saved by College Archives:

  • Instructions (product)
  • Itineraries (travel)
  • Leases (equipment rentals, car rentals)
  • Applications (financial)
  • Applications (staff positions not accepted)
  • Awards (non-juried work of students, faculty, staff)
  • Bills
  • Books (outside college work)
  • Checks (cancelled)
  • Foam core signage
  • Financial, (bank account statements)
  • Financial, (credit card statements)
  • Greeting cards
  • Invoices
  • Medical records
  • Personnel records or files
  • Vacation or leave records