New Faculty Orientation FAQ
Welcome to Columbia College Chicago!
This Frequently Asked Questions page has been compiled to provide you with quick answers to some of the common "nuts-and-bolts" questions that new faculty members encounter when they arrive at Columbia.EMAIL
How do I get a Columbia College email account?
As a faculty member you will be issued an official Columbia email address. Columbia College uses email to distribute important information; faculty members are required to regularly check their incoming college assigned email address (for example email@example.com) and use it for corresponding about college related business. Checking your Columbia email is also the best way to stay current about what is happening on campus, including the many events that are open to part-time faculty.
What is my Columbia College email login and password?
Faculty will be issued a Columbia email account through the college. Your email userID will (in most cases) be your first initial (of your first name) last name. Your password will be the first initial of your first name and last name followed by the last four digits of your social security number.
For example, Jane Doe’s login and password would be:
Be sure to change your password as soon as possible.
Your email address will be: firstname.lastname@example.org
What is IRIS?
IRIS is the College's secure administrative portal for accessing information such as policies and procedures (e.g. the HR policy on tuition remission), pay check information (Epay/Eprofile), and other college administrative systems. This is also where you officially update your mailing address (Epay/Eprofile).
How do I log-in to IRIS?
Your login and password are the same as those for your Columbia email account.
What is OASIS?
OASIS stands for Online Administrative Student Information System and it is our system for all student transactions. As a faculty member you will be assigned an OASIS ID and password. When you have these, and are assigned courses by your department, you will have access to the Learning Management System (LMS) through the OASIS portal.
How do I get my OASIS login and password?
Once your hiring paperwork has been completely processed and you have been assigned to teach a course, the IT department will generate an OASIS userID for you. This ID will be given to the department assistant in your area, and they will contact you with your OASIS information. Your password will be your 6-digit birthday: mmddyy. If your birthday is Jan. 7, 1975, your password will be 010775. We recommend you change your password as soon as possible.
I am having trouble accessing email/IRIS/OASIS. Who do I contact for help?
If you are having trouble accessing IRIS, OASIS, or your email, contact Client Services at (312) 369-7001 or email@example.com.
What is MOODLE?
Moodle is an open source Learning Management System (LMS) used on campuses and in remote learning settings worldwide. Moodle stands for Modular Object Oriented Dynamic Learning Environment.
How Do I Get My Course/s into Moodle?
To have a course created in Moodle, instructors should:
1. Log in to Oasis at http://oasis.colum.edu
2. Click on the Faculty Tab
3. Click on the Faculty Schedule link in the CX Faculty Main Portlet
4. Select the correct year and session
5. Use the pull down menu at the end of each course line to select courses you wish ported to Moodle. Allow up to 72 hours for courses to appear in Moodle. You can then login to Moodle at http://moodle.colum.edu using your Oasis ID and Password. Student enrollments will be updated daily. NOTE: Your courses will remain in Oasis.
Where can I find out more information about payroll issues, or for information about pay periods?
Visit the Payroll Office's website: http://www.colum.edu/Administrative_offices/Payroll/index.php
Where can I get more information about the benefits of working at Columbia College?
Information about benefits available to faculty can be found on the Human Resources website: http://www.colum.edu/Administrative_offices/Human_Resources/
COLLEGE ID/CAMPUS CARD
Where can I get my Columbia College Campus Card (College ID card)?
New Faculty must wait 48 hours from when they receive their Oasis ID to come to the Campus Card office. Those coming sooner will not be issued a new ID, 48 hours are needed to establish a customer record in the Campus Card database. You must bring a government issued ID card and proof of employment, which may consist of a hire letter, course schedule, latest pay stub, etc. A government issued ID card may take the form of a Driver's License, State ID, Passport, Military ID, etc.
Campus Card Office: 600 S. Michigan Ave., 3rd Floor next to Cashier
FOR THE FIRST DAY OF CLASS
How do I access my class list?
1. Log-in to OASIS
2. Select “Faculty” tab
3. Under “Faculty Main Portlet”, select “Class Lists”
4. Enter Course Number (##-#### format)
5. Enter Section Number (## - 2-digit section number)
6. Click the “Search” button at the bottom of the page
How do I know which building my classroom is located in?
Classroom locations can be found by visiting http://www.colum.edu/Academics/class_locations.php
Where do I make photocopies of my syllabus, handouts, etc?
Check with your department’s administrative assistant about departmental photocopying policies.
ADDRESSING STUDENTS NEEDS
What do I do if a student approaches me about a learning disability, medical problem, or psychological issue?
As a caring educational community, we at Columbia College Chicago believe that when we are aware of any student who is in crisis, it is our responsibility to provide the student with appropriate assistance.
Please visit the Students Experiencing Difficulties: A Guide for Faculty and Staff website, which can be found here: http://www.colum.edu/Students/Health/A_Guide_for_Faculty_and_Staff.php
FOR FURTHER INFORMATION
For questions related to your teaching assignment, departmental responsibilities, classroom supplies, and other department-specific business, start with your departmental assistant, who will best be able to direct you.
For technological questions/support, contact Client Services at 312-369-7001 or firstname.lastname@example.org.