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Payer Identity Plans

The Office of Student Financial Services believes that paying your student account bill is a process that involves planning and your active participation. We have created roadmaps (payer identities and plans) to assist you and your support network in paying your bill at Columbia College Chicago. Your payer identity is determined by your primary source of funding.

Please note, if you have charges that are not covered by your secured financial aid or third-party payment, you must either pay your outstanding balance in full or establish a formal payment plan by September 1st for the Fall semester, December 28th for the Spring semester, and May 13th for the Summer semester. Failure to meet this requirement may result in the cancellation of your current course schedule, a financial hold which will restrict access to official college transcripts and registration, and a fee for non-compliance.

The three payer identity types are outlined below:

Cash Payer

You pay your cost of attendance without the use of financial aid or third-party benefits. Cash payers must pay their tuition in full or enroll in a Payment Plan by the published payment deadline date each semester.

Financial Aid Recipient

You have completed a FAFSA and submitted all required financial aid documents, and utilize federal grants and/or loans to pay your cost of attendance. Financial aid includes federal grants and loans, state grants, institutional scholarships and private loans. Students are considered Financial Aid Recipients once all of the following requirements are met:

  1. Complete the Free Application for Federal Student Aid (FAFSA) online for the current academic year (may not apply to some institutional scholarships). Be sure to include the Columbia College Chicago school code (001665).
  2. Complete all necessary steps to secure your financial aid and/or loans prior to the submission deadline for the semester. Columbia College Chicago’s deadline to submit outstanding financial aid documents is June 1st for the Fall 2015 term, November 1st for the Spring 2016 term, and March 1st for the Summer 2016 term.
  3. Notify the Student Financial Services Office of any external scholarships that have not been included on your Columbia College Chicago Award Letter by forwarding any necessary documentation to the SFS office.
  4. Determine if there is a balance due after your financial aid has been deducted from your total semester charges. If you owe a balance, you may apply for additional aid funds, pay your out-of-pocket cost in full, or enroll in a Payment Plan by the published payment deadline date for each semester.

Third-Party Benefit Recipient

You receive funds from a third party benefit provider to cover your cost of attendance. Examples of third party payers are College Savings Plans, employer tuition benefits, government agencies and veteran benefits.

  1. Complete the Third Party Benefit Release Form prior to the start of each Academic Year. Follow the directions on the form to submit this required document.
  2. Prior to the published payment deadline date for each semester, submit any documentation detailing payment of tuition and billing information for the third-party to Student Financial Services, Attention: Third-Party Benefits.
  3. Determine if there is a balance due after your Third-Party Benefit funds have been deducted from your total semester charges. If you owe a balance, you may apply for additional financial aid funds, pay your out-of-pocket cost in full, or enroll in a Payment Plan by the published payment deadline date for each semester.

Incoming Exchange Student

You participate in an official exchange program between your home institution and Columbia College Chicago. Exchange students pay their tuition charges to their home institution but may incur the following charges at Columbia: Housing, Meal Plan, Health Insurance and Ventra U-Pass Fee. Exchange students must pay their balance in full by or enroll in a payment plan by the published payment deadline date for each semester

Financial Holds

Students who have not secured their financial aid, third-party benefit, paid their out-of--pocket costs in full, or enrolled in a payment plan by the published payment deadline date for each semester will have a Financial Hold placed on their account. Visit the SFS Secure Your Funding webpage for instructions to complete all of the steps to secure your financial aid. A SFS Financial Hold will restrict you from doing the following:

  1. Making changes to your current semester registration record.
  2. Participating in future registration sessions. Visit Records Office website for future registration dates.
  3. Obtaining official copies of your academic transcript and diploma.