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Changes to Your Enrollment

If you are considering making changes to your enrollment with Columbia College Chicago, it is important to contact College Advising Center and, if you were awarded federal financial aid funds, Student Financial Services.

Did You Know...?

Course Drops

Students may drop coursework for the semester before the drop deadline for the term as published by the Record’s Office. Dropped coursework does not appear on the student’s transcript and is not calculated in the student’s satisfactory academic progress measurements. For information on the College’s tuition refund policy, please see the Tuition Refund Schedule. Course drops may result in a decrease to your costs of attendance budget and financial aid eligibility. Student Financial Services will determine your eligibility based on your total number of enrolled hours and will email you a Revised Award Letter if adjustments are made to your eligibility. 

Financial Aid Census

At the end of the add/drop period for the standard semester (first two weeks in fall/spring, first week in summer), a student’s enrollment status is considered ‘locked’ for financial aid purposes. Once census occurs, financial aid and student budgets for the term are adjusted to reflect actual enrollment. If a student was previously paid financial aid as a full-time student but as of census is considered a half-time student, a student’s budget would be reduced to reflect half-time enrollment and all financial aid adjusted to reflect half-time eligibility.

Non-Attendance (No Show Grade)

Students are required to attend class to qualify for financial aid. Faculty in undergraduate courses will be taking attendance during the add/drop period for the course. If it is reported that you failed to attend and participate in class during this period, a grade of NS (no-show) will be entered on your record for the course. Receiving a NS for a course may impact you in several ways:

Course Withdrawals

Students may withdraw from coursework after the published add/drop period; however, students do not receive any refund on any tuition or fees associated with course withdrawals. All course withdrawals are included in the calculation of a student’s financial aid eligibility, will show up on a student’s academic record as a ‘W’, and will be calculated in a student’s satisfactory academic progress measurement.


Course withdrawals ultimately delay a student’s degree progress and can have negative impacts on a student’s satisfactory academic progress standing. Additionally, using financial aid for coursework that results in a Withdrawal may impact future access to certain financial aid programs such as the Federal Pell Grant and Direct Loans. As such, students are encouraged to consult with the College Advising Center and Student Financial Services prior to withdrawing from coursework.

How to Withdraw From a Course

Columbia College Chicago permits students to withdraw from coursework via their OASIS portal, by visiting the Records Office at 600 S. Michigan Ave room 611 and completing the proper form, or by faxing a request to 312-369-8073. At the discretion of a professor or other College Administrator, in conjunction with the Dean of Students, a student may be administratively dropped or withdrawn from a course or coursework. For more information please refer to the Student Aid Handbook.

Withdrawal due to Active Military Service

Students called to active duty should contact Paul Loretto, Veteran School Certifying Official, at 312-369-8791 or email him at ploretto@colum.edu as soon as possible. For a student who withdraws from the College as a result of the student being called to active duty in a military service of the United States or National Guard, the College will prorate his/her tuition and fees based on the time of attendance for the semester within 60 days of notification.

Complete Withdrawal (Official and Unofficial Notification)

Per Federal Regulations, (Title IV 34 CFR 668.22) when a student recipient of federal (Title IV) loan or grant money withdraws from an institution (official notification), stops attending and/or fails to complete any coursework (failing and/or noncredit grades; unofficial notification) during a semester in which the student began attendance, the institution is required to determine the amount of Title IV loan or grant assistance the student earned as of the student’s withdrawal date or last reported date of academic activity. The Federal Return (or Return of Title IV) Formula determines the amount of Title IV funds a student is considered to have ‘earned’ prior to officially withdrawing or ceasing attendance. The amount of Title IV funds a student earns is a proportional calculation based on the time the student attends through the semester. This regulation applies even to students who began attendance and dropped all coursework during the institution’s 100% refund period.

Returning Aid to Federal Programs

If a Return of Title IV funds is completed due to a student withdrawal, Columbia College Chicago returns funds to the appropriate federal program on the student’s behalf (CFR 668.43(a)(2) which may result in a balance owed to the College with payment due immediately.

Repayment of Military or Veterans Benefits

A student who withdraws from the College (official or unofficial) may owe all or a portion of their military or veteran’s benefits back to the Department of Defense and/or Department of Veterans Affairs. Students may be ineligible for future military or veteran’s benefits until payment is received by the appropriate federal department.

Enrollment Reporting

The College reports student enrollment status to the National Student Clearinghouse and the National Student Loan Data System every 30 days. Although a student’s financial aid is based on census hours, a student’s actual enrollment status will always be reported to these entities which may impact federal and/or private loan repayment.

Other Considerations

There are other areas that may be impacted if you drop or withdraw from some or all of your coursework for the semester. It is important to consider these when making your decision:

SATISFACTORY ACADEMIC PROGRESS (SAP)

It is important that while you are making changes to your enrollment with Columbia College Chicago, this could potentially impact your SAP status.
For more information on the academic statuses click here.

LOANS

If you have borrowed federal loans…
If you drop below 6 credit hours or completely withdraw from the semester, it will affect your federal loan deferment status. If you currently have loans, your loans will lose their in-school deferment status after you drop/withdraw and you may need to start repaying your loans. If you have questions about your loan repayment obligations, contact your Loan Servicer.


If you have borrowed private educational loans…
If you drop below 6 credit hours or completely withdraw from the semester, it may impact the terms of repayment on your private educational loan(s). In some cases, your lender may require you to begin repayment immediately. In other cases, a lender might also require you to continue making payments even if you enroll next semester. If you are considering dropping below 6 credits or withdrawing from the semester, you should contact your lender.

CAMPUS HOUSING

If you are living on-campus…
Contact Residence Life if you are considering withdrawing from the semester. Students are required to be actively enrolled in order to remain in campus housing.

HEALTH INSURANCE

If you receive insurance or benefits…
Many insurance (health, auto, etc.) or benefit policies require active, full-time enrollment. Check with your or your parent’s insurance or benefit provider(s) before you decide to drop or withdraw.