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SFS Disclosure

Satisfactory Academic Progress for Undergraduate Students

All undergraduate students at Columbia College Chicago must meet the College’s standards for Satisfactory Academic Progress (SAP). Students are required to be in good standing and maintain SAP for each semester in which they are enrolled. Satisfactory academic progress is evaluated after the end of each semester (fall, spring & summer). Failure to meet these requirements may impact your eligibility to continue attending classes and receive financial aid.

Standards for Undergraduate Students

  1. Maintain a minimum cumulative grade point average (GPA) of 2.0. All students must maintain a minimum GPA of 2.0 (a ‘C’ average) each semester they are enrolled.
  2. Maintain minimum completion rate toward their degree progress. All students must successfully complete (receive passing grades) at least two-thirds (67%) of their attempted coursework each semester they are enrolled.
  3. Complete their degree program within the maximum time frame. Students are allowed to attempt a maximum of 186 credit hours toward their degree completion. Students whose attempted credits, including transfer credits, exceed 186 credit hours are immediately dismissed from Columbia College Chicago. There are no probationary terms for the maximum time frame requirement.

Treatment of Grades Reported

GRADE COUNTED TOWARD GRADE POINT AVERAGE (GPA) COUNTED TOWARD COMPLETION RATE COUNTED TOWARD MAXIMUM TIME FRAME
A, B, C, D (including +/-) YES YES YES
Failure (F) YES YES YES
Incomplete (I) -- YES YES
Unreported (NG) -- YES YES
Pass (P) -- YES YES
Course Withdrawal (W) -- YES YES
Treatment of Transfer Credit
Columbia College Chicago accepts transfer coursework from eligible institutions. Grades from accepted transfer coursework are not included in the Columbia grade point average (GPA). Accepted transfer coursework is included in a student’s calculation of completion rate and maximum time frame.

Retaking Course Work Not Designated as Repeatable for Credit
Students are permitted to attempt a course a second time to improve their earned grade, provided the course is not designated repeatable for credit. Students may retake a course to improve their grade no more than once (total of two attempts). Official Withdrawals from a course (W grade) are not included in the total of two attempts.

The retaken course must have the equivalent course number and title as the initial course, and students will pay tuition and fees for the retaken course. The grade achieved in the retaken course (whether higher, lower, or the same) is included in the computation of the grade point average, and the course is included in the completion rate and maximum graduation time frame calculations. The original course title and original grade remain on the student’s academic record. Any credit earned in the first attempt will be replaced by any credit earned in the second attempt; credit can only be earned once for courses not designated as repeatable for credit. The student’s academic record will reflect the current academic transaction and Satisfactory Academic Progress compliance for each semester of enrollment. Federal and State financial aid may only be used for one retake of a course in which a passing grade (D- or above) was previously earned. 

Courses Designated as Repeatable for Credit
Students may register in successive semesters for skill-building, special topics courses and workshops classified as repeatable for credit courses on the Course Schedule. The number of times a repeatable for credit course may be taken varies, and students should always consult their faculty advisor prior to registration for these courses. Grades received for courses designated as repeatable for credit will appear separately on the transcript. Tuition and fees are paid each time the course is taken. Courses designated as repeatable for credit may not be retaken to improve a grade.

Notification of Academic Status

At the end of each semester (fall, spring, summer) each student’s cumulative GPA and pace will be evaluated. Students who do not meet these standards will be notified of their academic status by the Advising Center.

These notifications include the following five statuses: Academic Warning, Academic Dismissal, Academic Probation, Academic Probation Continuance and Final Dismissal.
The College Advising Center notifies students of their academic status and financial aid eligibility via thier LOOP email account at the end of each semester immediately following the grading period. Students who have met the SAP requirements are considered in good standing and do not receive a written notice.

ACADEMIC WARNING (W)
Students who do not maintain a cumulative GPA of 2.0 or above or do not meet the minimum completion rate after one semester will be placed on Academic Warning. Additionally, any student who has attempted 160 credit hours or more and has not completed their degree program will also be placed on Academic Warning. Students who receive this notification should meet with the College Advising Center for counseling and academic clearance before registering for the subsequent semester. Students are eligible to continue receiving financial aid while on Academic Warning.

ACADEMIC DISMISSAL (D)
Students who do not maintain a cumulative GPA of 2.0 or above or do not meet the minimum completion rate after a semester on Academic Warning will be placed on Academic Dismissal. Additionally, students who were previously placed on Academic Warning due to maximum time frame and did not complete their degree program during the semester on Academic Warning will be placed on Academic Dismissal. Students on Dismissal are prohibited from registering for future terms and are not eligible for financial aid.
Students who are dismissed may be eligible to appeal their academic standing and should speak with their College Advisor about the appeal requirements and process.

ACADEMIC PROBATION (P)
Students who complete the appeal process and are approved will be placed on Academic Probation. Students at Academic Probation status must meet the terms outlined in their academic plan. Failure to regain satisfactory academic progress eligibility or the terms of their academic plan after this subsequent grading period may result in the student’s Academic Dismissal from the College.

ACADEMIC PROBATION CONTINUANCE (PC)
Students who failed to meet the minimum satisfactory academic progress requirements but adhered to their academic plan may be eligible for one term of Academic Probation Continuance. Students on Academic Probation Continuance maintain eligibility for financial aid and are considered in good academic standing once they renew their academic plan with the College Advising Center. An Academic Probation Continuance Appeal must be submitted by the established deadline for the appropriate term and is subject to approval.
Students who do not submit an appeal or the appeal is denied are placed on Academic Dismissal.

DISMISSAL AFTER PROBATION OR PROBATION CONTINUANCE
Students who failed to meet the minimum satisfactory academic progress requirements and/or the terms of their academic plan while on Academic Probation or Academic Probation Continuance are Academically Dismissed from the College. Students who have been Academically Dismissed after Probation or Probation Continuance are ineligible to appeal their academic standing and must follow the Readmission after Dismissal process.

Appeals

Columbia College Chicago recognizes there may be extenuating and mitigating circumstances affecting student performance. The College allows students to appeal their satisfactory academic progress status by submitting a Satisfactory Academic Progress Appeal form with appropriate documentation to the College Advising Center for consideration if any of the following circumstances exist:

Deadlines to Appeal
Fall/Summer Dismissal: 7 days after notification of dismissal
Spring Dismissal*: July 1 for fall enrollment

*Students who are not meeting SAP criteria during spring semester will not be allowed to register for the summer semester until final spring semester grades are received. Students who do not submit an Appeal by the established deadline and or whose appeal is denied will be considered Dismissed. Students interested in re-enrolling after Dismissal must follow the Readmission after Dismissal process.

Readmission after Dismissal 

Students who do not complete an appeal or whose appeal is denied must sit out from Columbia College Chicago for at least two consecutive semesters. During this time, the student must attend another college or university and demonstrate academic progress at that institution for at least two consecutive semesters prior to applying for readmission at Columbia College Chicago. Students interested in readmission should speak with the College Advising Center.

ACADEMIC PROBATION AFTER READMISSION
A readmitted student will be placed on Academic Probation. Students must meet SAP after the probationary term or meet the conditions of their academic plan while on Academic Probation after Readmission.

ACADEMIC PROBATION CONTINUANCE AFTER READMISSION
If a student does not meet SAP after the probationary term but adhered to their academic plan, the student may be eligible for one additional semester of Academic Probation Continuance after Readmission. Students interested in probation continuance after readmission must speak with the College Advising Center to obtain the appropriate appeal form and develop an academic plan. This appeal must be submitted by the established deadline for the appropriate term and is subject to approval.

FINAL DISMISSAL
Failure to adhere to the SAP requirements or the academic plan after readmission will result in the student’s final dismissal at the end of the subsequent grading period. Students who do not meet the SAP requirements after the Academic Probation after Readmission or after the Academic Probation Continuance after Readmission term will be considered at Final Dismissal status. Students who have been placed on Final Dismissal are ineligible to appeal their academic standing and are prohibited from registering for future terms and/or applying for readmission at a later date.