Standards and Procedures
Columbia College's website serves as an extension of the college and is intended to provide students and prospective students, parents, alumni, employees, and other constituents of the college with an accurate central information resource. The site also serves to support Columbia College's branding and marketing efforts and to act as a representative of the college.
Website standards and approval
All Columbia College websites must comply with the Columbia College Chicago brand standards, and all relevant policies and regulations. All external-facing Columbia College websites, pages, and web applications are subject to final approval by the AVP for Creative Services and the Director of Digial and Online Strategy.
What tools can be used to work on Columbia College websites?
Columbia College web services provides the content management system used to author Columbia College websites. Some websites may utilize other tools such as blog software (WordPress) or feeds from from other sources. For most authoring tools, a computer with a web browser such as Google Chrome, and a connection to the Columbia College network are the only technical requirements. The web services office reserves the right to only support web development and authoring using tools provided by the office. Individuals who attempt to publish websites using unauthorized tools, without prior authorization by the director of digital and online strategy, may be ineligible for technical support, or have their access taken away.
Who is eligible to create and work on Columbia College websites?
Individuals who need to create pages or websites for the college must first be authorized by their supervisor. Every Columbia College website must have a full-time employee responsible for its content.
Website authors must be directly associated with Columbia College. Users of the content management system (CMS) must be trained by web services. Due to hardware, software, and support resource constraints, Columbia College websites are generally limited to two CMS users (website authors) each. Please use the IRIS software access request form to request access. Individuals who share their access information, username, or password with unauthorized individuals may have their access taken away.
Website authors should be proficient computer users, be familiar with using the web, and basic web concepts. Previous experience with web authoring tools is helpful but not necessary.
Website names and addresses
Columbia College provides web space for Columbia College sites. Official websites are usually named with the convention "www.colum.edu/entity", where "entity" is the name of the school, department, program or other Columbia College unit represented by the site. A directory on the Columbia College servers is for the exclusive use of the official site hosted within that directory and its subdirectories.
Website design and development
Creative services provides assistance with web design, in order to ensure websites comply with Columbia College brand standards. Please refer to the official brand identity manual for brand standards and official policy. Columbia College websites generally use a standardized template. Requests for custom templates are subject to approval based on institutional priorities by the assistant VP for creative services and the director of digital and online strategy.
The Columbia College web services office provides assistance with website and web application development, subject to institutional priorities. Columbia College offices or programs may seek development assistance from outside vendors, with prior notification and approval by the director of digital and online strategy.