Resources

Students and parents need the below documents for processes related to students' account. For information on how to submit these documents, visit our document submission page.

Please note: This page does not include information for the Verification process, which will be sent directly via the college's official email.

Priority Deadlines for submitting these documents:

Spring 2019: May 1, 2019
Summer 2019: July 1, 2019

Priority Deadlines for submitting these documents:

Fall 2019: December 1, 2019
Spring 2020: May 1, 2020
Summer 2020: July 1, 2020

Loan Applications

  • Parent PLUS Loan Application

    This online electronic application is for parents of dependent undergraduate students who wish to borrow additional funds to assist in financing their student's education. 

    This application must be completed electronically within 60 days of being awarded, or by the priority dates listed on the application. 

  • Graduate PLUS Loan Application

    This online electronic application is for graduate professional students who wish to borrow additional funds to assist in financing their student's education. 

    This application must be completed electronically within 60 days of being awarded, or by the priority dates listed on the application. 

Aid Adjustments/Notifications

Loan Borrower Requirements

Processing Agreements

  • Parent PLUS Refund Release Form
    This form should be completed by the parent borrower of a Federal PLUS Loan wanting to change to whom a refund is issued as a result of a PLUS Loan disbursement and subsequent credit balance on the student’s account.
  • Summer Financial Aid Application

    This form, available during summer registration, should be completed by both undergraduate and graduate students interested in federal student aid for the summer term. All students interested in summer financial aid must also have a valid FAFSA on file at the college and have completed the verification process, if required.

    For Summer 2019, the deadline is June 30, 2019.

  • Private Educational Loan Processing Agreement Form

    This form is for all students who do not have a Student Aid Report (SAR) on file with Columbia College Chicago and have applied for a Private Educational Loan.

    Deadline: within 21 days of applying for a private loan

  • Third Party Benefit Release Form

    This form is for all students who will be receiving any Third Party Benefit towards their Student Account Balance that requires Columbia College Chicago to certify their enrollment or provide a billing statement.

    Deadline: prior to billing (only needs to be submitted once per academic year)

    2018-19 form

    2019-20 form

Enrollment Forms

  • Diploma Mailing Request Form

    This form indicates the mailing address of your diploma, other than your permanent address.

     

  • Directed Study Cover Sheet

    This form is to be used for undergraduate and graduate study proposals. 

    Directed Studies are learning activities involving student independence within the context of regular guidance and direction from a faculty advisor. Directed Studies are appropriate for students who wish to explore a subject beyond what is possible in regular courses, or for students who wish to engage in a subject or activity not otherwise offered that semester by the college. Directed Studies involve close collaboration with a faculty advisor who assists in development and design of the project, oversees its progress, evaluates the final results, and submits a grade.

     

  • Disclosure Refusal Form

    This form should be used to block the release of any information regarding your enrollment status or educational history.

     

  • Duplicate Diploma Request Form

    This form should be completed to request a duplicate diploma (credit card required).

    The fee for a duplicate diploma is $20.00. It takes approximately three weeks. The diploma will be mailed via USPS to the address provided on the request form. International shipments can take 6-8 weeks and vary depending upon the country. Tracking may not be available for international orders.

     

  • Enrollment Verification Request

    This form should be used to request verification of attendance at Columbia College Chicago.

     

  • Independent Project Cover Sheet

    This form is to be used for undergraduate and graduate project proposals. 

    Independent Projects are advanced, student-driven learning experiences involving substantial student independence in project design and project execution. Independent Projects are appropriate for students who wish to explore a subject on their own beyond what is possible in regular courses offered by the College. An independent project must not be equivalent in content to courses offered by the College and should not be used to replace an existing or canceled course. Independent Projects must be approved by a faculty advisor who also evaluates the final results and awards a grade. 

     

  • Legal Name or Birthdate Update Form
  • Pass/Fail Declaration Form

    This form should be completed if you are planning to take a course for pass/fail instead of for a letter grade.

    Please note that the instructor's approval is required, and once this form is submitted the decision cannot be reversed.

  • Non-Legal First Name Change Request Form
  • Social Security Number Update Form

    Use this form to update your Social Security Number or Individual Taxpayer ID Number.

     

  • Student-Faculty Agreement for Incomplete Grade Form

    This form is used for undergraduate and graduate students.

    The instructor must agree to evaluate the student’s work and replace the Incomplete grade before the end of the following semester. Student-Faculty Agreement for Incomplete Grade specifying work to be completed, and a due date must be signed by both instructor and student and approved by the Department Chair.

  • Undergraduate Research Mentorship Initiative (URMI) Form

    This form is required for inclusion with a completed proposal for an URMI project.

    The URMI gives Columbia's undergraduate students the opportunity to gain real-world experience and learn research and scholarly techniques from practitioners in academic and integrative disciplines. The URMI is open to students who have reached junior standing.

     

Miscellaneous

  • Higher Education Tax Benefits
    For a summary of Higher Education Tax Benefits for which you may be eligible, visit the IRS Tax Benefit Information Center

    Some of the Higher Education Tax Benefits include but are not limited to:
    • American Opportunity Credit
    • Hope Credit
    • Lifetime Learning Credit
    • Tuition and Fees Deduction
    • Coverdell Education Savings Account
  • Tax Breaks

    Consult a tax advisor to determine your eligibility for tax incentives.

    Columbia College Chicago will issue an annual 1098-T to assist with reporting the American Opportunity/Hope Credit and Lifetime Learning tax credits on your tax return. Call 877-467-3821 or visit www.1098t.com for more information.

  • Authorization to Release Information Form

    This form allows the release of your academic/financial information to parents or other individuals you designate.

     

  • Authorization to Revoke Release of Information Form

    This form revokes a previously submitted release form.

     

  • Life Experience Credit Form

    Under special circumstances, a student may be granted up to 16 credit hours in their major for life and work experience.

    In addition to completing the application form, you must pay a non-refundable fee of $100. You can make this payment at the Columbia Central office or you may pay online

     

     

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